Privacy Policy

of General Logistics Systems B.V.

Privacy Policy

Of General Logistics Systems B.V.

With this Privacy Policy, we inform you about the processing of your personal data (hereinafter referred to as "data").

1. Controller

Responsible for the processing of your personal is:

General Logistics Systems B.V,

Breguetlaan 28-30

1438 BC Oude Meer

The Netherlands

2. Contact information for Data Protection

If you have any questions regarding the processing of your data at General Logistics Systems B.V. you can contact the Data Protection Manager at

dataprotection@gls-holding.com

You may also contact GLS by sending a written letter to the Data Protection Manager of GLS B.V. under the address stated above.

3. Processing of your Data

We process your personal data in the course of operating our website. Below you will find information about the purposes and categories of data we process.

3.1. Hosting of our Website and Logging

Each time a user accesses a GLS website, data is recorded in a log file. The following data is temporarily recorded:

  • Date and time of request
  • IP address or DNS name of the requesting computer
  • Requested page (URL)
  • HTTP answer code
  • Client operating system and version
  • Browser and version

The temporary storage of this data is necessary to enable the delivery of the website to your device and to ensure the functionality of the website. With the help of anonymized data, we also gain statistical knowledge about the use of the GLS websites. In addition, we collect the data in order to be able to trace and prevent unauthorized access to the web server and the improper use of the websites and to secure our information technology systems.

We use the services of webhosting-providers, that process the above data on our behalf, to provide our web-services for you.

The log-files are deleted after seven days, unless we need the data for a longer period to prove or clarify specific legal violations that have become known within the retention period.

The legal basis of this processing is our legitimate interest in the continuous provision and security of our website according to Art. 6 (1) f GDPR.

3.2. General Contact Enquiries

If you contact us, we process your Name, contact details you provide and your message for the purpose of processing and handling your enquiry.

We store the data until your enquiry has been resolved.

If you contact us in relation to a contract with us or in relation to the services we offer, we process your data to fulfil the contract and/or to fulfil our pre-contractual obligations according to Art. 6 (1) b GDPR. If you contact us with general questions, the legal basis of the processing is our legitimate interest in processing and answering your enquiry according to Art. 6 (1) f GDPR.

3.3. Applications

If you send us an application, we process your application data for the recruitment process.

We process the following categories of personal data as part of the application process:

  • Basic data (e.g. first name, family name, contact data, e-mail address, phone number);
  • Application data and documents (e.g. application letter, CV, information regarding educational background, acquired skills, diplomas and certificates, employment history and references);

We process the data solely for the recruitment process, which is necessary in order to take the required steps prior to entering into a contract according to Art. 6 (1) c GDPR.

We store the data for 6 Months after the recruitment process is complete and you received a final answer.

Should the data be necessary for asserting or defending of legal claims after completion of the application process, data processing may be carried out additionally for the time period of the legal proceedings to safeguard our legitimate interests in asserting or defending of claims in accordance with Art. 6 (1) f GDPR.

3.4. International Talent Pool of the GLS Group

If you would like to be considered for future positions and openings, you may consent to being included in our talent pool.

If you consent, we store your data stated under section 3.3 in our talent pool and contact you if your profile matches a new job vacancy.

If your profile matches an international vacancy or a vacancy in one of our subsidiaries, we might share your application data with our recruiters in the relevant entity. Additional information about our subsidiaries and data protection in each country can be found under https://gls-group.com/GROUP/en/data-protection/ .

We process your data on the legal basis of your consent according to Art. 6 (1) a GDPR and store the data until you withdraw your consent.

We use a technical service provider who processes the data on our behalf.

3.5. Website Analytics (Piano)

We use the website analytics tool Piano from Applied Technologies Internet SAS., 85 avenue Président JF Kennedy, 33700 Merignac, France. on our website. We use Piano to analyse your use of the website in order to compile reports on the activities on our websites and improve the user-experience.

With Piano, interactions of website visitors are recorded and systematically evaluated by use of cookies and specific visitor-IDs.

The data collected using Piano is anonymised or pseudonymised as soon as possible. The IP address is shortened[LB1] and login and device IDs are converted into a pseudonymous key. This generally rules out the possibility of a direct personal reference. In particular, it is no longer possible to assign the data to the website visitor's computer or end device.

We process the following data when using Piano:

  • Visitor ID
  • IP-Address
  • Audience information: number of visitors, visits, page views, events, bounce rate, geolocation (country, continent, region, subregion, language).
  • the referrer URL (the previously visited website), including search engines and social media sites as well as campaign parameters;
  • the URL visited with the associated page title and optional information about the page content;
  • Technology details: devices, browsers, operating systems.
  • How you navigate and interact with our website from entry page to the end of the visit: Displayed pages, click action, navigation, downloads, scroll-behaviour;
  • How you search on our website: search results displayed to you and results you click on;
  • How you get in contact with us: start of filling out our contact form, progress and submission. Please note that we do not analyse the content of the contact form.
  • If you register for an account on our website we also track if you are logged in or out.

We delete this data after 25 months.

The legal basis for the data processing is your consent in accordance with Art. 6 (1) a) GDPR.

You can withdraw your consent at any time with effect for the future by adjusting your preferences in our consent banner.

4. Cookies

This website only uses technically necessary cookies.

5. Your Rights as data subject
5.1. General

As data subject you have the right to,

  • be informed about and have access to your personal data processed (Right to be informed and right of access according to Art. 15 GDPR)
  • obtain the correction of inaccurate personal data (Right to rectification according to Art. 16 GDPR)
  • obtain deletion of your personal data (Right to erasure according to Art. 17 GDPR)
  • restrict processing (Right to restriction of processing according to Art. 18 GDPR)
  • receive your personal data provided to us (Right to data portability according to Art. 20 GDPR)
  • object to processing data on grounds relating to your particular situation based on legitimate interests or the performance of a task in the public interest (Right to object according to Art. 21)

If legal retention periods require the storage of the personal data, it can only be deleted after the prescribed retention period expired.

5.2. Withdrawal of Consent

Where our processing is based on your consent according to Art. 6 (1) a GDPR or Art. 9 (2) GDPR you have the right to withdraw your consent at any time without affecting the lawfulness of processing based in your consent before its withdrawal.

5.3. Exercising your Rights

To exercise your rights, please contact dataprotection@gls-holding.com and declare which right you wish to exercise.

Please note, that we may ask you for a proof of identity in order to protect your personal information from unauthorized access or alteration.

5.4. Right to Lodge a Complaint

You have the right to lodge a complaint with the data protection authority of your country if you believe that your rights have been violated.